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LEMHC PUBLIC APPEARANCE GUIDELINES

We encourage all drivers in parades to have saftey walkers. All youth and multiple hitch entries MUST have a saftey walker and are asked to wear helmets at public events.

1) The Miniature Horse should be of “reasonable” show quality. Not particularly that a horse has been shown, but one that could easily be taken to a show.

2) The horse must be 38” or under.

3) The horse does not have to be body clipped. However, if it is not, the requirements are that the long hair under the jaw, on the back of the legs, and the protruding hair inside the ears, be clipped.

4) The horse should be well-groomed. It should be clean, with its mane and tail well brushed, and its clean hooves trimmed.

5) The equipment (i.e., halter or cart) should also be clean and shiny.

6) Our clothing for parades or other appropriate appearances: We are working on an outfit that we can wear as a group, yet not be too expensive. Contact the event coordinator for our attire for each event.

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ARTICLE I: NAME AND OBJECTIVESReturn to top

SECTION 1: NAME: The Land of Enchantment Miniature Horse Club, here-in-after referred to as the Club, shall be a non-profit organization. The official abbreviation shall be “LEMHC”.

SECTION 2: OBJECTIVES: The objectives of the Club shall be:

A. To cooperate with and support the American Miniature Horse Association in maintaining the directory and other AMHA functions.

B. To encourage, educate, improve, promote, and protect the registered Miniature Horse as a breed.

C. To encourage Miniature Horse breeding for conformation and performance.

D. To promote interest in the Miniature Horse by sponsoring and encouraging registered Miniature Horse classes in multi-breed and open horse shows as well as specialty Miniature Horse shows.

E. To promote horsemanship, fellowship, and sportsmanship.

ARTICLE II. MEMBERSHIPReturn to top

SECTION 1: REGULAR MEMBERSHIP: Any person owning, breeding, or otherwise having an interest in miniature horses may become a member. Three types of membership are as follows:

A. Youth Membership: All persons under the age of 18
B. Single Membership: All persons 18 years of age and older.
C. Household Membership: Shall consist of household members who are 18 years of age and older, and their children who are under the age of 18. (Each member 18 years of age and older shall be entitled to one vote.)

SECTION 2: DUES All dues and fees shall be established and set by the Board of Directors. Memberships are from January 1st through December 31st of each year. No member shall vote whose dues are not paid for the current year (Elections see section 4). Dues are payable on or before the 1st of January and become delinquent on February 1st, after which time the nonpaying member will be dropped from membership.

SECTION 3: APPLICATON FOR MEMBERSHIP: Memberships must be made on the form provided by the Club. Said application must be accompanied by the current year’s dues as provided in Section 2. Applications shall be turned over to the Treasurer for recording, then returned to the Secretary for filing.

SECTION 4: TERMINATION OF MEMBERSHIP: Memberships may be terminated by:
A. Resignation in writing
B. Lapsing of dues
C. Expulsion as designated under Article VIII of these By-laws.

ARTICLE III. MEETINGSReturn to top

SECTION 1: REGULAR MEETINGS: Meetings of the Club shall be held a minimum of four times annually, but as often as deemed appropriate by the Club Officers and the Board of Directors. Notice of the hour and place of such meetings shall be
mailed or phoned to all current members by the Secretary or a designated representative of the Secretary. Such notification must be received by members at least five (5) days prior to the date of the meeting. The quorum for such meetings shall be twenty (20) percent of the regular voting membership.

SECTION 2: SPECIAL MEETINGS: Special meetings may be called by the President, Board of Directors, or the Secretary upon receipt of petition signed by five (5) members of the Club who are in good standing. Written notice of the time and place of such meeting shall be mailed by the Secretary at least five (5) days prior to the date of the meeting. Said notice shall state the purpose of the meeting and no other club business may be transacted. The quorum for such a meeting shall be twenty percent of the voting membership in good standing. Meeting shall be held within the State of New Mexico.

SECTION 3: BOARD MEETINGS: Regular meetings of the Board of Directors shall be held prior or subsequent to the regular meeting by personal attendance only. The quorum of such a meeting shall be a majority of the Board members. Other special meetings may be called by the Board of Directors as is deemed necessary to conduct the business of the Club.

SECTION 4: Voting: Each member 18 years and older in good standing shall be entitled to one vote. Each member shall have his/her dues paid for the current year to be entitled to vote at any meeting of the Club at which he/she is present. Proxy voting will not be permitted at any meeting or election. In order to vote for candidates at the election meeting a member must be a paid up member at least 90 days before the annual election.

ARTICLE IV. OFFICERS AND DIRECTORSReturn to top

SECTION 1: OFFICERS: The officers shall consist of the following serving one year terms:
1. President
2. Vice-President
3. Secretary
4. Treasurer
A. The President shall preside at all meetings of the Club and Board and shall have the duties and powers normally appurtenant to the office of the President. A President may not serve more than two consecutive terms. The President shall be an ex officio member of all committees.

B. The Vice-President shall have the powers and exercise the duties of the President in case of the President’s death, absence, or incapacity. A Vice-President may not serve more than two consecutive terms.

C. The Secretary shall keep a record of all meetings of the Club and Board and of all matters of which a record shall be ordered by the Club. The Secretary shall keep a roll of all members of the Club and their addresses, a current mailing list of all members of the Club, and shall have charge of all correspondence and carry out such other duties as are prescribed by the Club.

D. The Treasurer shall receive all money due the club and keep a proper account of same, shall pay all demands when duly authorized by the Club and shall report the financial condition at each regular meeting. The records shall be audited by a qualified person, appointed by the President and approved by the Board, at least once per calendar year or upon any change of the treasurer. A checking account will be maintained at a local bank. The four current officers will be capable of signing the checks, but only 2 signatures are required on the check.

SECTION 2: BOARD OF DIRECTORS: The Board of Directors shall consist of the four elected officers, the immediate Past President, and four (4) members elected at large. One member of the Board will be assigned by the Board to function primarily as the Youth Representative. With the exception of the Past President, the Board Members shall be elected at the annual meeting and all Board Members and Officers shall serve for a term of one (1) year. In the event there is not an immediate Past President there will be an additional elected position on the Board to maintain five (5) positions in addition to the four (4) officers. The general management of the club’s affairs shall be entrusted to the Board of Directors. To be eligible for elected office, a member must have attended three (3) or more Regular meetings during the current calendar year.

SECTION 3: VACANCIES: If any vacancy occurs on the Board during the year, such vacancy shall be filled for the unexpired term of office by a majority vote of all the remaining members of the Board at its first meeting following the vacancy.

SECTION 4: REMOVAL FROM OFFICE: All Officers and Directors are subject to removal from office if, without due cause, they are absent from three (3) board meetings or four (4) regular meetings in succession. Any officer or director who fails to attend at least four (4) regular meetings of the Club during the current term of office or who otherwise fails to fulfill the functions of his/her office shall, at the discretion of the Board of Directors, be subject to recall from office and replaced by the Board.

ARTICLE V. THE CALENDAR YEAR, ANNUAL MEETINGS, ELECTIONSReturn to top

SECTION 1: CALENDAR YEAR: The Club’s fiscal year shall begin the first day of January and end on the 31st day of December. The Club’s calendar year shall be January 1st through December 31st.

SECTION 2: ANNUAL MEETING: The Annual Meeting shall be held in the month of November at which time Directors and Officers for the ensuing year shall be elected by signed ballot from among those nominated in accordance with Section 4 of this Article. All voting shall be on official ballots as received from the secretary. No ballot forms will be reproduced. Each retiring officer shall turn over to his successor in office all properties and records relating to that office within thirty (30) days after the election.

SECTION 3: ELECTIONS: The nominated candidate receiving the greatest number of votes for each office shall be declared elected. An election ballot naming all candidates shall be mailed no less than 10 days prior to the Annual Meeting. Absentee ballots will be accepted if received by the Secretary prior to the start of the Annual Meeting. All Officers retain their current positions until the beginning of the next calendar year.

SECTION 4: NOMINATIONS: No person may be a candidate in an election who has not been nominated. During the month of August, the Board shall select a Nominating Committee consisting of three (3) members and one (1) alternate, not more than one of whom may be a member of the Board. The Nominating Committee shall select a chairperson for its committee and it shall be his/her duty to call a committee meeting which shall be held during September before the Annual Meeting.

A. The Committee shall nominate one candidate for each office and position on the Board, and after securing the consent of each person so nominated, shall immediately report their nominations to the Secretary.
B. Additional nominations may be made at the October meeting by any member in attendance provided that the person so nominated does not decline when his name is proposed, and provided further that if the proposed candidate is not in attendance at this meeting, his proposer shall present to the Secretary a written signed statement from the proposed candidate signifying his/her willingness to be a candidate. No person may be a candidate for more than one position.
C. All nominees must be members in good standing and shall have attended at least three (3) regular meetings throughout the current calendar year.
D. Nominations cannot be made at the Annual Meeting.

ARTICLE VI. COMMITTEESReturn to top

SECTION 1: COMMITTEES: The Board or the President may each year appoint committees as required to advance the work of the Club. Such committees shall always be subject to the final authority of the Board. Any committee or committee person may be terminated by a majority vote of the Board.

ARTICLE VII. EXPENDITURES: Return to top

SECTION 1: EXPENDITURES: All committee chairpersons or any other member appointed, elected, or assigned to any project that involves the expenditure of funds from the treasury must first present to the Board of Directors or the general membership an outline of such expenditures and receive approval from the Board or the general membership.

ARTICLE VIII. DISCIPLINEReturn to top

SECTION 1: SUSPENSION: Any member who is suspended from the privileges of any recognized Miniature Horse registry shall be suspended from the Club, and lose their club voting privileges, for the same duration as that suspension.

SECTION 2: SUSPENSION OR EXPULSION: Membership shall be suspended or terminated whenever such member ceases to possess the qualifications for membership as determined by the Board of Directors. Prior to the suspension or termination of any membership for cause, the Board of Directors shall notify such member in writing of the Board’s intention to suspend or terminate such membership and such member shall have the right to request a hearing on same by the Board. Upon such member’s failure to request in writing a hearing on such suspension or termination of membership, such membership will be suspended or terminated within twenty (20) days after the said notice of intention by the Board of Directors. In the event of a hearing, such membership shall only be suspended or terminated upon a three-fourths vote of the Board of Directors.

SECTION 3: RIGHTS OF MEMEBERS UPON EXPULSION OR TERMINATION OF MEMBERSHIP: In the event of termination of membership, regardless of how terminated, the Club shall not be or become liable for the payment upon such termination in any amount in excess of the membership fee paid by the member for all purposes which shall be the value of the property interest of such member in the Club and each member is received into the Club upon the express agreement on the part of each such member and upon the condition that the value of his/her interest in the Club shall not be in excess of the membership fee paid by him/her. This provision is not intended as a penalty for the forfeiture or termination of membership, but rather, it is intended that membership in the Club as such shall not have or be taken to have any real or intrinsic value in excess of the value of the membership few paid.

ARTICLE IX. AMENDMENTSReturn to top

SECTION 1:AMENDMENTS: These By-laws may be amended by a majority vote of the members present, in good standing, and voting at any regular or special meeting called for that purpose, but the proposed amendments must be embodied in the call for any such meeting and mailed to each voting member to be received five (5) days prior to the date of such meeting.

ARTICLE X. DISSOLUTION: The Club may be dissolved at any time by the written and signed consent of not less than two thirds of the voting members. After payment of all the debts of the Club, its property and assets shall be donated to a charity or charities selected by vote of the members.

ARTICLE XI. ORDER OF BUSINESSReturn to top

SECTION 1: REGULAR MEETINGS: At regular meetings of the Club the order of business, so far as the character and nature of the meeting may permit, shall be as follows: Roll Call/Sign in Sheet, Introduction of New Members and/or Guests, Minutes of the Last Meeting, Report of the Treasurer, Report of the President, Officers, or Directors, Report of the Committees, Election of Officers and Directors (At Annual Meeting), Unfinished Business, New Business, Adjournment.

SECTION 2: BOARD OF DIRECTORS MEETINGS: At Board meetings, the order of business, unless otherwise directed by majority vote of those present, shall be as follows: Reading of Minutes of the Last Meeting, Report of the Secretary, Report of the Treasurer, Report of the Committees, Unfinished Business, New Business, Adjournment.

ARTICLE XII. PARLIAMENTARY AUTHORITYReturn to top

SECTION 1: RULES OF ORDER: Any rule not covered by these BY-LAWS will be governed by “Robert’s Rules of Order Revised”.